📄 DECENT CLEANING — KEY‑HOLDER AGREEMENT FORM
ISO‑Certified • SafeContractor Accredited • 15+ Years Experience
Cambridge, CB1–CB5
1. COMPANY DETAILS
Decent Cleaning
Cambridge, United Kingdom
Email: __________________________
Phone: __________________________
Authorised Representative: __________________________
2. CLIENT / SITE DETAILS
Client / Organisation Name: __________________________________________
Site Address: _______________________________________________________
Contact Person: _____________________________________________________
Contact Number: _____________________________________________________
3. KEY‑HOLDER DETAILS
Name: ______________________________________________________________
Role / Position: _____________________________________________________
Phone Number: ______________________________________________________
Email: ______________________________________________________________
4. ACCESS ITEMS ISSUED
(Complete all that apply)
| Item Type | Description / Number | Date Issued | Signature |
| Key | __________________________ | __________ | __________ |
| Fob | __________________________ | __________ | __________ |
| Access Code | __________________________ | __________ | __________ |
| Alarm Instructions | __________________________ | __________ | __________ |
| Other | __________________________ | __________ | __________ |
5. KEY‑HOLDER RESPONSIBILITIES
The Key‑Holder agrees to the following conditions:
- All keys, fobs, and access codes will be kept secure and confidential at all times.
- No Access Items will be copied, shared, or given to any third party.
- Access Items will be used only for authorised cleaning or site‑related duties.
- The premises will be left secure upon exit (doors locked, alarms set).
- Any lost, stolen, or damaged Access Items will be reported immediately.
- All Access Items must be returned upon request, contract end, or termination of employment/service.
6. DECENT CLEANING RESPONSIBILITIES
Decent Cleaning agrees to:
- Store all Access Items securely when not in use.
- Ensure only authorised staff handle Access Items.
- Maintain confidentiality of all alarm codes and access instructions.
- Notify the client immediately if a key is lost or compromised.
- Use Access Items strictly for the purpose of providing cleaning services.
7. LIABILITY
- The Key‑Holder may be responsible for costs associated with lost or damaged keys, fobs, or lock replacements caused by negligence.
- Decent Cleaning maintains full insurance cover for staff while carrying out cleaning duties.
- The client is responsible for ensuring the premises are safe for access.
8. AGREEMENT DURATION
This agreement remains valid until:
- All Access Items are returned,
- The cleaning contract ends, or
- Either party terminates the agreement in writing.
9. SIGNATURES
Key‑Holder
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
Client / Site Representative
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
Decent Cleaning Representative
Name: __________________________________________
Signature: ______________________________________
Date: ___________________________________________
10. INTERNAL USE ONLY (OPTIONAL)
Key Returned: Yes / No
Date Returned: __________________________
Checked By: _____________________________